Communication is an essential part of our daily lives. Whether it’s talking to friends, family, or colleagues, we use words to convey our thoughts and information. One phrase that you might come across in written communication is “Kindly be informed.” In this article, we will explore the meaning and usage of this phrase in very easy English.
What Does “Kindly Be Informed” Mean?
“Kindly be informed” is a formal and polite way of letting someone know about certain information. It is often used at the beginning of a sentence or a communication to convey a message in a respectful manner. This phrase is commonly found in written communication, such as emails, letters, or official documents, where a courteous tone is desired. It implies that the recipient is being provided with information in a considerate and respectful manner.
Usage of “Kindly Be Informed”
The phrase “Kindly be informed” is commonly used in various formal and professional contexts to convey important information or updates. Here are some specific instances where this phrase might be appropriately used:
- Formal Communication: This phrase is often used in formal or professional communication, such as emails, letters, or official documents. For instance, if you are sending an email to your colleagues about a change in the company policy, you might begin by saying, “Kindly be informed that there is an update in the company policy regarding…”
- Announcements: “Kindly be informed” is commonly used in announcements to inform people about upcoming events, changes, or news. For example, if there’s a meeting scheduled for next week, an announcement might start with, “Kindly be informed that there will be a mandatory meeting on…”
- Notices and Reminders: This phrase is useful when you want to draw attention to specific details or remind someone of important information. For instance, a notice about a deadline extension might begin with, “Kindly be informed that the deadline for submission has been extended to…”
- Official Documents: In official documents, contracts, or reports, you may find the use of “Kindly be informed” to introduce crucial information. It adds a touch of formality and politeness to the communication.
Alternatives to “Kindly Be Informed”
While “kindly be informed” is a polite and commonly used phrase, there are several alternatives you can use depending on the context and your personal style. Some alternatives include:
- “Please be advised”
- “This is to inform you”
- “We would like to inform you”
- “Just a heads up”
- “I wanted to let you know”
Tips for Using “Kindly Be Informed”
- Be Clear and Concise: When using this phrase, make sure your message is clear and to the point. Provide the necessary details without unnecessary complexity.
- Maintain Politeness: The use of “kindly” adds a polite tone to your communication. It is essential to maintain professionalism and respect, especially in formal settings.
- Choose the Right Context: While “kindly be informed” is suitable for formal situations, it may not be necessary in casual or informal conversations. Use it where formality is required.